If you are wondering about any of the following are requirements,
you should probably read (or re-read) the Doc2pdf
Overview. Links to the sofware listed below can be
found on the Doc2pdf Download page.
|Dedicated Windows machine
||This means that you need a low-end Windows machine that can be made
into a dedicated Doc2pdf robot.
||Available for download (free of charge) for most document formats.
|AFPL Ghostscript for Windows
||A "free" interpreter for the PostScript (TM) language
||Software available for free download from
Step 1 - Install Microsoft Office Viewers:
Download and install the Microsoft
Office viewers for Word, Powerpoint, and Excel documents. If you
are interested in converting Lotus documents you'll also want to download
the Verity KeyView for Lotus SmartSuite.
Step 2 - Turn off "hide extensions of known filenames":
Open "My Computer". Select the "View" - "Folder
Options" menu item. In the "Advanced settings" uncheck the box labled
"Hide file extions for known file types".
Step 3 - Install AFPL Ghostscript for Windows:
Download and run the self-extracting
AFPL Ghostscript installer. The AFPL installer offers a very simple
setup tool. The only important bit of information that you need to
remember is the installation directory. The default (c:\gs
) is usually acceptable.
Step 4 - Install a PostScript print-to-file printer:
The following instructions are for Windows 98, but they something
very similar should work on other versions of Window.
** Actually, the Generic Postscript Driver from Adobe works the best.
For instructions on how to set this up, please read the FAQ.
Open the Printers window by selecting START -> Settings ->
In the printers window start the "Add Printer Wizard" by selecting "Add
Select "Local Printer" and click "Next".
Select a PostScript printer. I have found that the "HP Color
LaserJet 5/5M PS" driver** works really well. Click "Next".
The port you whant to use with your printer is "FILE:". Select "FILE:"
and click "Next".
Give your printer a name like "Print To File Postscript". Yes,
you do want this printer to be used as the default. Select
"Yes". Click "Next"
No, you do not want to print a test page. Select "No" and click "Finish".
Step 5 - Install Doc2pdf:
Download and run the self-extracting
Doc2pdf installation. The installer will not perform any post
installation configuration for Doc2pdf. Instead, Doc2pdf will prompt
you for setup parameters when it is started.
Step 6 - Create a Doc2pdf email account:
Doc2pdf requires an email account to which email attachments
are sent to be converted. It is highly recommended that this
email account be something intuitive like "email@example.com".
The email account must have POP3 access, and mail must be able to be sent
via SMTP. Before continuing, test the email account by sending and reading
couple messages. DO NOT create extra aliases for this email address.
Doc2pdf can only handle receiving email at one email address.
Step 7 - Run and configure Doc2pdf:
When started for the first time, Doc2pdf will display a Doc2pdf
Setup dialog that prompts for the following information:
||This is the Ghostscript "bin" directory where gswin32.exe is located.
If you use the default location it will be c:\gs\gs7.03
||This should be the set to the Windows temp directory
|Mailbox Poll Interval:
||Number of minutes to wait before checking mailbox for new messages
(only applies if a mailbox is set up)
|Directory Poll Interval:
||Number of seconds to wait before checking configured directories for
new documents (only applies if a directory is set up)
Step 8 - Setup Mailboxes and/or Directories
Doc2PDF can be used to search for messages containing documents
within a POP3 mail account, or it can be used to convert documents that
are placed in a directory on your filesystem (ie can be used with an FTP
server or Windows file sharing). Either operation is optional, but in order
for Doc2PDF to work, you must set up at least one of these two operations.
The following settings are required to set up mailbox conversion:
|Doc2pdf Email Address
||This is the email address from step 5 that is used to send email to
|Incoming POP3 Server
||The incoming mail server that can be accessed via POP3 to read email
|Incoming POP3 User
||The user name used to authenticate to the POP3 server
|Incoming POP3 Password
||The password used to authenticate to the POP3 server
|Outgoing SMTP Server
||The outgoing mail server used to send email via SMTP
The following settings are required to set up directory based conversion:
|Directory to find files in
||This is the directory where Doc2PDF will search for .doc, .xls etc
files to convert
|PDF Output Directory
||PDF Output Directory: After conversion, the PDF output will be placed
here with the same filename (but with .pdf extension)
Step 9 - Start Doc2pdf and don't touch it:
As explained in the Doc2pdf Overview,
Doc2pdf converts documents by viewing and printing to files using Microsoft's
own viewers and the AFPL PostScript interpreter. Until a better
method can be found, Doc2pdf controls the Microsoft viewers by posting
message to the viewer windows. In order to process messages, the
focus must not be screwed up. While Doc2pdf is "Working..."
DO NOT TOUCH IT or you may lose messages! You may only safely
stop or exit Doc2pdf when the status says "Idle" or "Stopped". For
more information, read the Doc2pdf Overview.
Step 10 - Read the FAQ
If things do not work the way that you expect, please read
the Frequently Asked Questions document (FAQ).
If the FAQ does not help, please email the firstname.lastname@example.org